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Michelle Lee Executive Assistant and Business Support to CEO, Asia

Singapore Michelle-Lee-Bee-Suat-PAEA-July-2019.docx
Calendar management; Travel management; event management
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First Abu Dhabi Bank – Corporate & Investment Banking Sep’18 – Current
Designation: Executive Assistant and Business Support
Reports to : CEO, Asia (Nationality : Singaporean)
Executive Assistant: Serving in a high demand role in support of the ever-changing needs of the CEO.
• Primary point of contact to the Office of the CEO.
• Maintains heavy and ever-changing calendar, arranging and coordinating internal and external meetings.
• Manages extensive travels, making all travel arrangements and agenda.
• Manages heavy internal and external communication – memos, emails.
• Manages expenses and medical claims.
• Arranges and manages meeting logistics of corporate luncheons, meetings, video conferences and events.
• Prepares information and research for executive needs.
• Proactive approach with focus on short and long-term goals, managing CEO’s direct reports in regard to deliverables.
• Exercise and maintaining of highly confidential and sensitive materials.
• Organize and maintain the office filing system

Kimberly-Clark Asia Pacific Headquarters Pte Ltd – Manufacturer for safety solutions products Jan’17 – Aug’18
Designation : Executive Assistant to Vice President, Asia Pacific
Reports to : Vice President, Asia Pacific (Nationality : British Indian)
Executive Assistant: Provide high levels of work dedication and managing the Vice President.
• Manages heavy email activities and meetings.
• Manages heavy calendar, visas, complex travels, expenses and medical claims.
• Act as a gatekeeper to screen incoming calls and primary point of contact for the VP’s office.
• Organising overseas visitor’s meetings, hotels, transport, etc.
• Exercise high-degree discretion of confidential documents, contracts and legal documents.
• Manages corporate luncheons, meetings, video conferences and events.
• Effective interact across regional to ensure business objectives are met.
• Provide Executive Assistant cover to senior executives.

Team Support: Provide high-degree of efficient administrative support to the team and daily operation to the office.
• Oversees the day-to-day management of the office.
• Team’s flights and hotel arrangements
• Generate quarterly sales reports and supporting documents to customers
• Logistics and admin support for meetings and events.
• Assist in segregating staff purchases
• Liaise with 3PL to ensure prompt delivery of goods.

Halma p.l.c c/o Avire Global Pte Ltd Dec’09 – Nov’16
Reason for role change in 2014: Sector CEO (SCEO) relocated back to UK, personal assistant position was redundant.

1) Avire Global Pte Ltd (subsidiary of Halma)- Manufacture of Elevator components and displays Jul ’14 – Nov’16
Designation: Senior HR Executive
Reports to : Sales & Business Director, APAC (Nationality: Singaporean)
Human Resources: Proactively supports the management and Asia Pacific business units on HR planning, and continuously drive improvements in HR systems and processes.
• Effective recruitment & selection from hiring process to onboard orientation.
• Ensure smooth exit handover and participate in the process of termination and redundancy exercises.
• Responsible for process of employment passes.
• Assists and execution of promotion & compensation process, including performance appraisals and objectives.
• Track records of employee’s confirmation, rewards & recognition’s programs.
• Development and implement of HR procedures, policies and protocols.
• Identify employees’ training needs and assist on analysing and planning of annual manpower needs.
• Manage employee’s grievances, disputes and disciplinary issues

Office Administration: Effectively managing of office operations to ensure smooth day-to-day running of office
• Travel and events management
• Sourcing and negotiation on new and renewal of office leases, including record tracking of regional offices’ leases.
• Support on new set-up for sister’s companies in Singapore.
• Responsible for products catalogue’s designing and printing, including stationery, business cards, corporate gifts orders.
• Manage capital purchases and maintain of office equipment.
• Manage cost-effective account for corporate mobile phones and corporate credit cards.
2) Halma p.l.c – Environmental Technologies manufacturing Industry and related industrial acquisitions Dec’09 – Jul ’14
Designation : Personal Assistant
Reports to : Sector Chief Executive Officer (SCEO) (Nationality: British)
Provide high-degree of personal support to the SCEO.
• Calendar, travel, expenses, leaves management and a primary point of contact for SCEO’s office.
• Schedules and coordinate corporate luncheons, meetings and video conferences.
• Assists SCEO in managing output, workflow and meeting reports deadlines.
• Exercise high-degree discretion of confidential documents, contracts and legal documents.
• Plan and drives a high-performance work culture across the business.
• Coordinate key internal & external communication strategies across the management team globally.
• Producing accurate and up-to-date documents, briefing papers, management reports and presentations.
• Prepare meeting minutes-taking and proactively ensures action points are delivered on time.
• Manage SECO’s settlement in Singapore and relocation to UK including home leasing matters.
• New lease negotiation with the Landlord for the office and warehouse space of 13,000 sqft.

LiNing Sports Singapore Pte Ltd – Manufacture, Wholesale & Retailer for Sports products & equipment Jan‘09 – Nov‘09
Designation : Personal Assistant, South-East Asia
Reports to : General Manager (Nationality: Malaysian)
Provide efficiency support on a full spectrum of personal assistance to General Manager and manage operations and renovations of a new office, showroom and warehouse start-up.
• Expenses, leaves, travel management and serve as point person for all visitors to GM.
• Minutes taking and preparation of presentations.
• Organise overseas visitor’s meetings, hotels, transport, etc.
• Support on event projects of Aviva Singapore Open 2009 in Singapore Indoor Stadium
• Lease negotiation for first Singapore Flagship store in Ion Orchard.
• Oversee new office, showroom and retail outlet’s renovations and set-up.
• Ensure smooth running of day-to-day office operations including office equipment & fixtures, office supplies, etc.
• Support in recruitment & onboard orientation, and manage employee’s benefits and insurance policies.
• Exercise high-degree of confidentiality on documents and contracts.
• Develop high-level of efficient filing system and new administrative procedures.

Unilever Asia Pte Ltd – Fast Moving Consumer Products Apr’08 – Dec’08
Designation : Secretary, South-East Asia & Australasia
Reports to : Group Vice President & 3 Vice Presidents (Nationality: Dutch, British, Australian & New Zealander)
Fulfilled all personal assistant duties to the Group VP & 3 VPs of Finance, HR and Supply Chain.
• Managed heavy calendars, complex travels, & expenses, and serves as point person for all 4 VP’s offices.
• Manage expats settlement and relocation.
• Exercise high-degree of discretion for confidential documents and contracts.
• Plan and coordinate regional meetings, video conferences and develop presentations for on-site and off-site meetings.
• Regional event support (successfully organized 3 days’ workshop for 200 overseas staff), senior executives visit, etc.

Other Positions from 1999 to 2008:
1. Marketing Assistant cum Secretary with CBRE (Real Estate Consultancy)
2. Sales Executive with Hexagon Distributors (S) Pte Ltd (Distributors for plastics pipes for industrial project).

Education

2016 BA in Human Resources Management - Organisational Psychology at Edinburgh Napier University