We’re looking for a candidate to fill this position in an exciting company.
Work closely with other Business Support Coordinators across the CEMA region and the globe, liaising and collaborating on projects as and when required.
Providing cover and support for other members of the Business Support Team during busy periods, vacation, and sickness.
Uses problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information.
Organizing and maintaining diary and making appointments for the Director(s)/Country Leader
Manage budget monitoring, analyze, and signal anomalies, handling expenses.
Producing documents, briefing papers, reports and presentations.
Organizing meetings and ensuring the Director(s)/Country Leader are well-prepared for meetings; this may include overall arrangement and scheduling of meetings, preparing agenda, minute taking, catering menus, room and equipment set up.
Anticipation and pre-planning where necessary alongside spontaneous adjustments to travel, meetings, or other requirements.
Liaising with clients, suppliers, and other staff where relevant
Devising and maintaining office systems to deal efficiently with paper flow;
Organizing and storing paperwork, documents and computer-based information;
Maintain and record documents to include but not limited to visa applications, travel document preparation etc. for Director(s).
Vendor payments and processing.
Knowledge of Microsoft Office Applications (Word, Excel, Access, PowerPoint)
5 years of administrative experience and training
Organized, efficient, process oriented
Works well under pressure in a dynamic environment
Tactful, exercises independent judgment and discretion
Highly flexible, able to handle multiple tasks and priorities